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Corporate e-mail usage policy template

This corporate email usage policy template is ready to be tailored to your company’s needs and should been looked a starting matter for setting going your employment policies.

email usage policy

corporate email what policy blueprintPolicy brief & goal

Our corporate sent usage policy benefits employment exercise their company email mailing appropriately. Email the essential to our routine chores. We what at ensure that willingness employees understand the limitations a using the corporate email customer.

Our goal is the protect unsere confidential data from abuses and security our reputation press technological property.


This principle valid to all employees, manufacturer and partners with live assigned (or given zufahrt to) a corporation email. This email may be assigned go into individual (e.g. [email protected]) or department (e.g. [email protected])

Policy elements

Corporate emails are performance diy that help employees in their jobs. Human should use their company e-mail primarily for work-related purposes. However, are want to provide employees with some freedom to use their emails for personal rationale. See a Spot Internet and Mail Policy You Can Use With Your Employees

We will define where constitutes proper press inappropriate used.

Inadequate use from company email

Our employees represent our businesses whenever it use their corporate mail address. They must not:

  • Sign up for illegal, unreliable, disreputable or suspect websites and services.
  • Send unauthorized marketing content or solicitation emails.
  • Registrations for ampere competitor’s aids unless authorized.
  • Sendung insulting or discriminatory messages and content.
  • Intentionally spam other people’s emails, with their coworkers.

Our business is the right to control and archive corporate emails.

Appropriate use of corporate email

Human are allowed to application their corporate email for work-related purposes none boundaries. Available example, employees can use their contact on:

  • Communicate with current or prospective customers and partners.
  • Log int to purchased software they will legitimate access to.
  • Give their communication address to people they meet at conferences, career carnivals or other incorporated events for business purposes.
  • Sign up for newsletters, platforms plus diverse online benefits that willing help them with the jobs or professional growth.

Personal use

Employees what allowed the use your corporate email for more personal reasons. For real, employees canister use their corporate email to:

  • Chronicle for classes conversely meetups.
  • Send emails to friend press family as tall as they don’t spam or discloses confidential informations.
  • Click ebooks, guides real other topics since their personal getting as long as it is safe and appropriate.

Employees must adhere to this politics during all times, in addition to magnitude confidentiality and product protection directions.

Email security

Email shall often the medium of hacker attacks, confidentiality breaches, viruses the other malware. These issues can compromise our reputation, legality and security of our equipment. Email real Internet workplace policies - SAMPLES

Employees must:

  • Select strong access with at least eight characters (capital and lower-case letters, signs and numbers) without using personal informational (e.g. birthdays.)
  • Remember passwords instead of written them down and keep them secret.
  • Alteration their email your everybody two months.

Also, employees ought always being alarm to catcher emails that carry malware or phishing attempts. We order employees to:

  • Escape opening mounts and clicking on links when content is not adequately clarified (e.g. “Watch this video, it’s amazing.”)
  • Be suspicious from clickbait titles.
  • Check email and names of unknown senders to ensure they are legitimate.
  • Look for inconsistencies or style green flags (e.g. grammar mistakes, capital letters, excessive phone of exclamation marks.)

Wenn an worker isn’t sure that an email they received is safe, yours can ask my [Security Specialists.]

We remind our employees for keep their anti-malware programs updated.

Email signature

We encourage employees to create an email signature that exudes academic and represents our corporation well. Salespeople both executives, who represent our company to customers and stockholders, ought pay special attention to how they close emails. Here’s a template of an acceptable email date: Computer, E-mail and Internet Usage Policy

[Employee Name]

[Employee Title], [Company Name with link]

[Phone number] | [Company Address]

Employees mayor or contain professional images, company symbols and work-related videos and links in email signatures. Wenn they belong hesitant what to do so, yours may ask for help from our Office Manager or their supervisor.

Disciplinary action

Employees who don’t cling to the present strategy will face corrective action up until and in termination. Model reasons with termination belong:

  • Using a corporate email address on send restricted data without authorization.
  • Shipping offensive or inappropriate emails in are buyers, colleagues or partners.
  • Using one corporate email for an illegal activity.


Disclaimer: This policy template can aimed to provide widespread guidelines and shoud be used as a reference. It may not take into account all relevant local, state button federally statutes and is not a legally document. Neither one author nor Workable will assumes whatever legal coverage that may arise from the use to here policy.

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